Apparel Simple Charge Products (Color Change, Color Match, Digitizing, and Design Hourly)

Aaron Aldrich Updated by Aaron Aldrich

Introduction

Apparel production often requires additional service charges beyond the garment itself. The Apparel Simple Charge products allow you to easily add common fees such as color changes, PMS color matching, digitizing, and design time as standalone line items on quotes and orders. This article is designed to supplement the video below, with terminology and steps aligned directly to the walkthrough demonstrated.

Related video: Color Change, Color match, Digitizing and Design hourly golden products

Steps

Step 1 – Locate the Simple Charge Products
  1. Navigate to Settings → Products.
  2. Locate the simple charge products in your product list.
  3. If the products are not available, click Add New.
  4. Select the Apparel category.
Step 2 – Review Color Change Charges
  1. Open the Color Change product.
  2. Review the configured Cost, Markup, and Price.
  3. Update values as needed.
  4. Save your changes.

A Color Change fee is commonly used when:

  • Changing screen printing ink colors.
  • Changing embroidery thread colors.
  • Performing setup changes between production runs.
Step 3 – Review Color Match Charges
  1. Open the Color Match product.
  2. Review the configured pricing.
  3. Adjust the Cost, Markup, or Price as needed.
  4. Save the product.

A Color Match fee is typically used when:

  • Matching a customer-supplied PMS color.
  • Creating custom ink formulations.
  • Performing additional setup work to achieve color accuracy.
Step 4 – Configure the Digitizing Fee
  1. Open the Digitizing product.
  2. Review the configured pricing structure.
  3. Update the cost or selling price if necessary.
  4. Save the product.

Digitizing charges are commonly used for:

  • Embroidery setup fees.
  • Artwork conversion to embroidery files.
  • Preparing stitch-ready production files.

While digitizing can be embedded within an embroidery product, many shops prefer to add it as a separate line item for clearer customer visibility.

Step 5 – Configure Design Hourly Charges
  1. Open the Design Hourly product.
  2. Review the Cost, Markup, and Price values.
  3. Modify pricing based on your design department rates.
  4. Save the product.

This product is designed for:

  • Custom artwork creation.
  • Design revisions.
  • Customer-requested graphic updates.
  • Billable design labor.
Step 6 – Add the Charge to a Quote or Order
  1. Create or open a transaction.
  2. Select Add Line Item.
  3. Search for the desired simple charge product.
  4. Add the item to the transaction.
  5. Adjust quantities if needed.
  6. Save the transaction.

The fee will appear as its own line item and contribute to the total transaction value.

Notes & Tips

🔹 Tip: Use standalone charge products to keep setup and service fees clearly separated from production charges.

🔹 Tip: Rename products to match terminology already used by your sales and production teams.

🔹 Tip: Review digitizing and artwork rates regularly to ensure they reflect current labor costs.

🔹 Tip: Separate design fees from production pricing to improve quote transparency for customers.

⚠️ Warning: Updating pricing on these products will affect future quotes and orders that use them.

⚠️ Warning: Be consistent with color change and color match charges so customer pricing remains predictable.

⚠️ Warning: If digitizing fees are already included in an embroidery product, avoid adding a separate digitizing charge unless intended.

⚠️ Warning: Verify design hourly rates periodically to ensure profitability.

Outcome / Summary

After following these steps, you should be able to:

· Locate and manage apparel simple charge products.

· Configure Color Change and Color Match fees.

· Add Digitizing charges as standalone line items.

· Bill customers for design time using Design Hourly products.

· Customize product names, costs, markups, and pricing.

· Add supplemental service charges to quotes and orders with consistency and accuracy.

How did we do?

Various Business Card Products - Digital, Linen, Matte,Silk, UV Coated

Promotional Product - Golden Product

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